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Analyst, Asset Inventory Control

Culver City , California

REQ ID JR23-11121 Apply View Saved Jobs

The Analyst under Asset Management will be responsible for inventory & vaulting management for primary studio assets (physical), including film, audio and video assets, including management of the tracking, movement and safe return of assets for Restoration and Preservation projects.Includes documentation and metadata maintenance for inventory purposes and historical tracking. Supports inventory research and projects related to proper storage and geographical separation, and arranges movement for such projects, as needed. Manages vaulting and retrievals of Archival and Theatrical Prints, original film and sound elements, video and archive masters, Trims and Outs and Editorial Assets, including TV Augmentation Administration. Supports personnel involved in the above inventory procedures both at Film Services and any other Global Logistics inventory operation as assigned.Performs reporting and analysis on assets in storage for Global Logistics initiatives.


Manage Element Movement

  • Arrange safe movement and retrieval of materials between storage locations and external vendors, including tracking and arranging courier movements.

  • Support movement of larger archival shipments in and out of storage as needed for department projects, and update documentation.

  • Advise vendors on proper standards and requirements for shipping and storage as needed.

  • Manage receipt of materials into Film Services and outbound to Inwood or the Studio Lot as needed.

  • Communicate as needed with external archives, studios, and other partners regarding loans for restoration and other projects.

Data Entry & Record Maintenance

  • Review and assess record entry, and create inventory records in element database (GOLD)

  • Utilize reporting to confirm asset entry, locations and descriptions are correct and update as needed.

  • Record GOLD system record keeping of all movement and event detail for elements received or shipped by Film Services.

  • Required to maintain a high degree of accuracy regarding data in GOLD inventory tracking systems.

  • Use good judgement in documenting asset status and updates based on evaluation reports and other vendor documentation.

Support Training

  • Supports training of any SPE, temporary and or contracted staff both at Film Services, Asset Restoration and Preservation and Global Logistics inventory operations as assigned with respect to all processes identified above.

  • Works with department to identify requirements for new systems in development.

  • Complete user acceptance training as needed.

Preservation Archive Ordering & Tracking

  • Receive estimates and evaluations from vendors and create purchase orders in SmartEngine for archival film prep and scanning work.

  • Create purchase orders for Archival data scans from original film elements.

  • Track the creation and delivery of archival scans into the inventory and manage movement for restoration projects and archiving and long-term vaulting.

  • Support movement of archival materials in and out of storage as needed.

Receive and facilitate daily ship request

  • Receive and process requests by coordinators in GOLD system (ship orders), phone or E-mail from SPE departmental personnel regarding the location and required movement of film, audio and    videotape elements with respect to all business lines that Film Services supports. 

  • Provide inventory status reports to those departments or to Executive Director as required.

  • Ensure full and proper documentation of materials as needed for inventory control.

Physical Preparation of Materials for Shipping

  • Physically prepare materials for shipping and make ready for pick-up by forwarding agents all film, audio and videotape elements destined for outside sites, including Inwood FTO, Underground    Vaults and Storage, Protek, Bonded Services, Preferred Media, multiple film labs and other vendors, and to contact forwarding agents to order such movement as required.


  • 2+ years of experience working in vault or inventory, in media facility

  • Coordination/project management and knowledge of assets

  • Experience working in a studio environment such as a lab, post production, hands on film/video/audio

  • High school diploma required

Knowledge of:

  • Production and Post Production workflows

  • Editorial workflows and film elements

  • Archiving and storage requirements for film assets

  • Warehouse management systems.

  • Strong PC knowledge including GOLD, MS Outlook, MS Excel and MS Word.

  • Business literate (understands basic inner workings of a corporation)

  • Knowledge of or background in Entertainment Industry.

  • Enhanced knowledge of film and tape elements.

Skill In:

  • Detail oriented.

  • Strong communication skills (oral & written).

  • Effective research skills.

  • Effective organizational and time management skills.

Ability To:

  • Work independently with minimal supervision/guidance and achieve expected results.

  • Present self in a professional manner.

  • Demonstrate mutual respect.

  • Develop and maintain effective business relationships to deliver superior customer service.

  • Collaborate and productively participate in departmental meetings.

  • Commit to department’s mission, vision & success.

  • Adhere to all policies and procedures.

  • Maintain departmental productivity standards.

  • Trouble shoot problems, with proper and timely escalation to manager.

  • Recognize and suggest opportunities for improvement utilizing innovative ideas.

  • Direct staff on daily workload processes.

  • Recognize and promote diversity awareness.

The anticipated base salary for this position is $54,200 to $62,650. This role may also qualify for annual incentive and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.
*Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.


Why We Love Sony Pictures

Miami Office
Adam Herr Miami

“There is no such thing as a typical day. That's one of the aspects that makes the job so fun and engaging. Every day there are new projects, new problems to solve, new meetings, new people to work with and new things to learn.”

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